Plan the days
Family Vacation Itinerary Template
Eight sections to fill in before you go: trip basics, documents, flights, lodging, a daily plan by age group, sleep and jet lag, packing and health contacts. Copy it into Google Docs or Notes, or download it as text or as a CSV for Google Sheets. No email, no account, and nothing leaves your browser.
- Free, no email
- Copy or download
- Text or CSV
The template
Ula, your AI travel companion, plans and books trips with your OK and remembers how you travel. It is in early access, and you can join the waitlist.
Trip basics
- Dates
- Destination
- Traveller 1: name, age band, passport expiry date, ticket type (lap, child or adult)
- Traveller 2: name, age band, passport expiry date, ticket type (lap, child or adult)
- Traveller 3: name, age band, passport expiry date, ticket type (lap, child or adult)
- Traveller 4: name, age band, passport expiry date, ticket type (lap, child or adult)
UK government: a child passport is valid for 5 years, and the page says not to book travel until you have a valid passport. gov.uk, sourced 21 October 2026.
Documents check
- Passports: expiry dates checked against the destination's rules
- Visa or entry rules checked
- Consent letter or custody papers, if they apply to you
- Birth certificates, if you want to carry them
Flights
- Airline and flight numbers
- Seat plan
- Car seat or child restraint plan
- Lap infant or own seat, for each child under 2
- Infant birthday check: does a child turn 2 during the trip?
CDC: the safest place for a child on an airplane is in a government-approved child safety restraint, and car seats cannot be used in all seats or on all planes. Check with the airline. cdc.gov, sourced 21 October 2026.
Lodging
- Place and address
- Crib or play yard requested (yes or no)
- Crib or play yard confirmed (yes or no)
- Type: crib, portable crib, play yard or bed
CPSC: hotels and motels in the US must use compliant cribs. Ask for one that meets US standards, and check what you are given. onsafety.cpsc.gov, sourced 21 October 2026.
Daily plan
- Age groups on this trip (Baby, Toddler, School age, Teen)
- Day 1, Morning
- Day 1, Nap or quiet time
- Day 1, Afternoon
- Day 1, Dinner
- Day 1, Bedtime
- Day 2, Morning
- Day 2, Nap or quiet time
- Day 2, Afternoon
- Day 2, Dinner
- Day 2, Bedtime
- Day 3, Morning
- Day 3, Nap or quiet time
- Day 3, Afternoon
- Day 3, Dinner
- Day 3, Bedtime
TSA: children 12 and under can leave their shoes, light jackets and headwear on during screening, and car seats and strollers go through the X-ray. tsa.gov, sourced 21 October 2026.
Sleep and jet lag
- Time zone difference in hours
- Pre-trip bedtime shift, 1 hour per day: day 1
- Pre-trip bedtime shift, 1 hour per day: day 2
- Pre-trip bedtime shift, 1 hour per day: day 3
- Where each child sleeps on arrival night
CDC general jet lag guidance, not child-specific: shift sleep 1 hour per day toward the destination for the last 2 to 3 days. cdc.gov, sourced 21 October 2026.
Packing list by age
- Baby items
- Toddler items
- School age items
- Teen items
- Documents and medicines in the carry-on
Contacts and health
- Destination clinic or doctor
- Insurance policy and phone number
- Emergency numbers at the destination
- Home contact who has this plan
What is in the template
Each section is a short list of blanks, so a family with a baby and a teenager can see every traveller's passport date, seat and bed in one place. The daily plan has a morning, a nap or quiet time, an afternoon, dinner and bedtime for three days, and you can copy the block for more days.
Five of the sections carry a short note from an official source, each linked and sourced on 21 October 2026. The rest are prompts we wrote, and they are not sourced facts. Rules differ by country and airline, so confirm yours.
How to use it with Google Sheets or Docs
For Google Docs, press the copy button and paste. For Google Sheets, download the CSV and use File, then Import, or open it in Excel. Share the file with the other adults so everyone fills in the same plan.
Sources
- UK government, get a child passport: gov.uk, sourced 21 October 2026
- CDC Yellow Book, traveling safely with infants and children: cdc.gov, sourced 21 October 2026
- CDC Yellow Book, jet lag disorder: cdc.gov, sourced 21 October 2026
- TSA, traveling with children: tsa.gov, sourced 21 October 2026
- CPSC, the new crib standard, questions and answers: onsafety.cpsc.gov, sourced 21 October 2026
Questions
Is the family vacation itinerary template free?
Yes. There is no email gate and no account. You can copy it or download it as text or CSV, and it never leaves your browser.
Can I use it in Google Sheets or Google Docs?
Yes. Copy the text and paste it into Google Docs, or download the CSV and import it into Google Sheets.
What sections does it have?
Trip basics, documents check, flights, lodging, a daily plan, sleep and jet lag, packing list by age, and contacts and health.
Where do the notes in the template come from?
From the UK government, the CDC, the TSA and the CPSC. Each note links to its page and was sourced on 21 October 2026. The prompts around them are ours.
Does the template include prices?
No. It has no prices. For costs, use the family trip budget calculator, which takes your own fare and room rate.
Can Ula build this plan for me?
Ula, your AI travel companion, plans and books trips with your OK and remembers how you travel. It is in early access, and you can join the waitlist.
How to use this template
- Copy or download the template. Press copy to paste it into Google Docs or Notes, or download it as text or CSV.
- Fill in the trip basics. Add the dates, the destination, and each traveller's age band, passport expiry date and ticket type.
- Check documents, flights and lodging. Note the passport and entry checks, the seat plan for each child, and the crib or play yard you asked for.
- Plan the days and the sleep. Fill in a morning, nap, afternoon, dinner and bedtime for each day, and the bedtime shift if you cross time zones.
- Share it. Send the file to the other adults, and add contacts and health details before you leave.